|
|
See also: New Inventory Wizard, Inventory types
From the Navigator menu select Inventory and Purchases > Inventory > New item.
The Add New Part dialog window will open, as shown in Figure 1.
Figure 1: The 'Add New Part' dialog window
To add an item to the inventory database complete the following steps:
Select the main and Sub-category for the new item by clicking on the desired selection in the lists, or buy typing in the sub-category number in the Category text box.
An item can be created by either entering a specific Part Number or have System Five generate a Part Number.
If not using the Inventory Wizard when creating new parts, skip to Inventory Information tab, below. However, if you are using the Default Inventory Option, then the window shown in Figure 2 appears.
Figure 2: The Inventory Wizard, step one
Check the box next to the appropriate inventory type and then click [Next]. The Description, Supplier, Brand window appears, as shown in Figure 3.
Figure 3: The Inventory Wizard, step two
Enter the description, primary supplier name, supplier part number (if different from the Part Number) and brand (optional), as shown in Figure 3. Click [Next]. Enter the Description, Supplier, Supplier's Part Number and Brand as applicable. When done, click [Next] to display the Cost and Retail Price tab, as shown in Figure 4.
Figure 4: The Inventory Wizard, step three
In the Cost and Retail Price tab, enter the cost. System Five will calculate the list price using the default markup. Type over the list price to override it, or click [Next] to proceed.
Warning: The Cost, Landed and List values are required in order for System Five to properly value your inventory. Although System Five does not force you to enter values, it is highly recommended that you do.
Click [Next] to move to the Quantity tab, as shown in Figure 5.
Figure 5: The Inventory Wizard, step four
In the Quantity tab, you are asked to enter the Initial Inventory Quantity. Enter the value in the Initial Quantity field, or skip to the main Inventory tab as shown in Figure 6, by clicking [Next].
Note 1: If the initial quantities for the items are entered, System Five does not post the value of the quantity X landed cost to the General Ledger. Entering the Initial Quantity is normally done only if all inventory items are being entered at one time along with a single posting to the General Ledger based on the total in the Stock Value report.
Note 2: The Quantity tab is only visible to users that have the correct Security Permissions within System Five. See Users & Security for details.
Click [OK] to complete the Inventory Wizard. An Inventory record similar to the sample shown in Figure 6 appears. Click [OK] or press F10 to save to new inventory record.
Figure 6: The Inventory Information tab
See the individual tab descriptions in the Inventory Details window for details about each field on each tab.
< Return to: Inventory menu overview