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Remember, System Five does not prompt you whether an early payment discount is applicable or not. It is up to the clerk entering the payment to determine the status of the early payment discount when taking the customers' payment.
Using the Payments on Account is the preferable method as each invoice can be applied to the payment. From Point of Sale select Payments on Account> New Payment. Enter the customer name in the customer field and a list of outstanding invoices show in the payments tab.
If you do not see the Early column then you have not setup your early payment item properly. See Early Payment Discount Setup.
In the Early column, type in the amount of the early discount. If you do not know this amount, you can select the row and press the Button. This takes the customers invoice discount and fill in the Payment column and the Early column. Check that the total paid matches the total of the cheque or payment. It does not matter if you put the early payment amount spread out among all invoices, or just lump it in with the first invoice, the result is the same.
Select the Tender tab, enter the payment information and press
If you now check the customer's account you see a new invoice called 'DISCNT' which is a credit invoice of the early payment amount.
Received on Account is used for taking a payment, but not applying it to an invoice. The advantage of this method is that a clerk can take the payment without having to know any information about the outstanding invoices. The credit invoice must be applied to the outstanding invoices before creating statements or running interest invoices.
If the Early Payment Discount box is grayed out, then you have not setup your Early Payment Discount item properly.
If you edit the customer account you see the new credit 'R' invoice for -$300.00 and the Discount invoice of -$45.42
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