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Paid Out invoices can be used for drop type deposits made during a clerks shift to reduce the cash in their drawer. They can also be used for petty cash purchases. The amounts are posted to the Paid Out Cash Clearing ledger account. Your bookkeeper needs to post these purchases to the correct ledger expense accounts.
You can only create a Paid Out invoice directly from the regular interface. However, both the Quick Sale and Touch Screen interfaces offer the ability to convert their default cash type invoices to Paid Out invoices.
The clerk enters the amount of the pay out in the Price column of the invoice line, as shown in Figure 1.
Figure 1: The Paid Out screen
Adding an item comment to explain why the money was removed from the till. Your bookkeeper applies the amount to the appropriate expense account, as shown in Figure 2.
Figure 2: The Item Comment example
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