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System Five can display an image on a specific item that you want to show it in INVOICE PRINT-OUT on a columns, to set this up you must go to FORM NAMES TAB , find your invoice you want to assign an image. You need to go at INVOICE DESIGNER to set this.
The Invoice Designer can be found via the following Navigator menu path:
Menu > Setup tools> Printing Options > Form and Label Designers > Form Designers > Invoice Designer
Click Edit to edit the selected Form. You can also double-click the Form Description in the listing to edit the Form.
See: Figure 1 for Invoice Designer.
Figure 1: The INVOICE DESIGNER
On the EDIT TAB that's we where setting up an image for the INVOICE PRINT-OUT. The Items tab shown in Figure 2
Figure 2: The Item Tab
The Items tab is where you can select which columns you would like to use on your invoice and the format of those columns, as you can see on the indicated fields on red circle thats the picture that being transfer in AVAILABLE FIELDS to COLUMNS FIELDS, you can see this two below on the list grid to select an Available fields that you want to put that in columns just simply find your fields then click the ARROW that pointed to the right, you can set the field also to transfer any column by clicking the ARROWS that being indicated on green circle. If you want to take out the fields that you don't want to display on the columns, all you need to do is choose the field you want to remove then click the ARROW pointed in the left. if you want to see the result of your Invoice Designer you've made on System Five, all you need to do is to print an invoice but before we proceed on that printing we should put a image first on the specific item that being used on that invoice in COMMENTS TAB.
The COMMENTS TAB can be found via the following Navigator menu path:
Menu > Inventory and Purchases > Inventory >Edit Item > comments tab > picture tab, as shown in Figure 3.
Figure 3: The Navigator Menu Path
The Comments tabs Setup window appears as shown in Figure 4.
Figure 4: The Comments tab
The purpose and/or function of the items on the Picture tab are detailed in Table 1.
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[ < ] |
When more than one graphic is associated with an inventory item, this button allows you to move back to the previous graphic. The position of the graphic you are on in the list and that you move to, are displayed to the right of the button in the format 2 of 3 for example. If you at the first graphic no action is taken. |
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[ > ] |
When more than one graphic is associated with an inventory item, this button allows you to move forward to the next graphic. The position of the graphic you are on in the list and that you move to, are displayed to the right of the button in the format 2 of 3 for example. If you at the last graphic no action is taken. |
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Default image |
Check this check box to make this image the default image for the inventory item. If you loaded more than one graphic for an inventory item, the first one encountered becomes the default automatically, you can change this by using the [<] and [>] buttons to move to the graphic you want as default and checking this check box. The check box on the first graphic is cleared. When you enter the inventory record next time this new default graphic moves to the front of the line and appears as graphic 1. |
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[ - ] |
Click this button to delete the inventory item association with the displayed graphic. If you change your mind and wish to include this image again, you must re-associate lookup words and a caption. |
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[ + ] |
Click this button to add another graphic association with the inventory item. This open a Windows Open dialog box for you to navigate to and select the desired graphic file. |
To set this up you can double click the area indicated on the red circle to find the picture or you can click the <+> plus sign button and the Find Picture will prompt out to make you choose what image you want to use in this specific item. see FIND PICTURE shown on Figure 5.
Figure 5: the Find Picture
The purpose and/or function of the toolbar buttons is detailed in Table 2.
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Current |
Click the button to specify the details of the picture that has been used in this specific item. |
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Browse |
Click the button to see other pictures that previously used by others, you can see this alphabetically arranged by his file name. |
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Import Picture |
Click the button for importing of pictures that you want to used in the item. |
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Paste from clipboard |
Click this button to paste a pictore from clipboard. |
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Un-link Picture |
Click this button to unlick picture. |
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Delete Picture |
Click this button to delete the picture that currently used, but you can still see that item you delete on the BROWSE toolbar |
Once you've done putting image on the specific item, this is ready to view in invoice printout that you want to used. See Invoice Print out output on Figure 6 .
Figure 6: The Invoice Printout Preview
This is the Output of the Invoice Printout the indicated column on red circle that's the picture we set to the item on the COMMENT TAB, you can add more picture on this output just set that up to the invoice designer.
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