Inventory Departments

You can have a number of settings for inventory and how it is shared among Departments:

 

Quantities are tracked for each Department

Use this setting if the inventory is in separate physical areas, such as different stores or a warehouse.

Quantities are all contained within a Combined Department

Use this setting if your inventory is a single shared resource in the same location. This may be applicable if you are using the Departments just for profit centers such as Store Sales and Web Sales.

Use Departmentalized Locations

With this setting the bin or shelf location of each inventory item is different by Department.

Use Departmentalized Sale Dates

Use this setting if items go on sale in different locations at different times.

Sell stock from other departments when out in current dept.

If turned on, dropping an item on an invoice when there is no stock available for the item will provide you with the option of selling from "Other Dept". You will be given a list of departments from which you can request the stock. This request will be queued for a departmental transfer.

Allow selling of serialized items from current department only

This option was available in previous versions but is now ignored and has no effect.

Backorder when queuing stock for transfer

This option if used together with the option above. If using this setting, stock that is requested from another department (when placed on an invoice), will show in the Customer Backorder field on the Inventory record. When the stock is received, the backorder will automatically be filled.

Use Departmentalized Highs and Lows

With this option allows departmentalized Highs and Lows to be used. Each Department must be set separately when this option is selected.

Split Purchase Orders into Departments after sending to Supplier

Use this setting to automatically create a separate purchase order for each department you are purchasing stock for. For example, you can place items for multiple departments on a purchase order by using the Suggested Orders feature. When you click Send, one purchase order will be created for each department represented on the original purchase order.

 

< Return to: Departments Overview