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When inventory is received, it should immediately be recorded in SystemFive™ and labels should be printed and attached to the items. If purchase orders were created when the items were ordered, they only have to be retrieved to confirm that the quantities originally ordered are in fact the quantities that were received.
If you were short shipped, the purchase order should be adjusted to correctly reflect the numbers of each item received. This list is printed as a Receiving Report (or Add Stock) and stapled to the supplier's packing slip and placed on the accounts payable clerk's desk. When the bill arrives (sometimes up to two weeks later), the A/P clerk is able to confirm the items were received before approving payment.
SystemFive™ has the capability to print inventory labels, and they should be printed and attached to the items as they are received. If the items are going into the warehouse, the label should be taped or stapled to the outside of the box so that it can be used later if the item is placed on the sales floor.
The primary problem many retail businesses have is not properly identifying the item at the time of sale, and that of course slows down your invoicing speed.
While the system can print labels, you may prefer to use a price gun that can attach the part number and price to each item more efficiently than peeling and attaching labels by hand. If this applies to you, purchase a price gun capable of printing 8 digits for the part number, and use the automatic part numbering method when creating inventory items which generates only numbers, rather than letters and numbers.
To receive inventory from a PO see How to Receive Inventory from a PO.