How to Add New Inventory

To add new inventory items to the inventory data base complete the following steps:

1. Select the following menu path: Inventory and Purchases > Inventory > New Item (or press Ctrl N for the keyboard shortcut)
   
2. The Add New Part dialog appears similar to the figure below. Select the main category, then the sub-category that the new part belongs in.
   
   
3. Enter the item's part number in the Part Number box. This can be any alphanumeric combination up to 20 characters long.
4. Click [Create] or click [Generate] if you want the system to auto-generate the part number for you (before entering a part number in Step 3).
   
   
   OR
   

5. The Add Part Wizard opens to guide you through the process of adding a new part:
   
   
6. Select the appropriate type and click [Next] (Normal is the default and the list of options depends on the system setup).
7. Enter the description of the item (up to 52 alpha-numeric characters), supplier name, supplier's part number (if it is different than the part number, and Brand (if applicable):
   
   
8. Click [Next] and enter the cost and list prices:
   
   
9. Click [Next] and enter the initial quantity you currently have in stock (this step should be skipped if you are creating a new inventory item to add it to a purchase order, or if you have not yet started using System 5 and will not be going live for a while):
   
   
10. Click [OK] to create and open the new inventory record:
    
    
11. Click [OK] to close the inventory record. The Add New Part dialog box appears.
12. Continue adding another part or click [Exit] to close the Add New Part dialog box.